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April 2024
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Office space management is about so much more than desk placement. It’s about creating the best possible environment for your team to thrive, and making sure that every square inch shines with potential.
In this article, I’ll share the benefits of office space management and the steps you’ll need to take to optimize your space.
Let’s dive in. What is Office Space Management?Office space management involves researching, planning, and optimizing how your organization is utilizing space across your real estate portfolio. The process typically uses real-time data regarding space usage, available square footage, occupancy rates, real estate costs, and a variety of other metrics to produce plans and conduct forecasting. Space management tools monitor real-time and historic space allocation data to surface underutilized spaces and provide suggestions for how to transform them into more valuable floor plans.
What are the Benefits of Office Space Management?There are several benefits of office space management. Let’s take a look at three of the most impactful: Improves Employee SatisfactionAdjusting your space management strategy can improve employee satisfaction by making it easier for team members to conduct their tasks within your work environment. Think about it:
Office space planning is an employee-centric activity with the potential to show your employees that their needs matter. Realize Cost EfficienciesFor the same reasons that office space management improves carbon footprint, it can also save money. Holding underutilized spaces in a real estate portfolio is costly, especially when the organization is paying to heat and light them daily. By gaining an understanding of current and historical space utilization, companies can decide to condense spaces into more efficient configurations, surrendering leases or even selling off pieces of their portfolio to free up working capital. Decreases Carbon FootprintEnvironmentally conscious businesses keep an eye on electricity, heat, and water utilization to ensure that valuable natural resources aren’t going to waste. Optimizing your space can decrease the strain on the grid by narrowing the number of locations that are eating up resources. Similarly, when employees are given the option of remote work, organizations can cut their carbon footprint by cutting back on commute times. When a company uses property management to shift seating allocations and create more sustainable options, the planet benefits too. Steps for Optimizing Your Office SpaceNow that we understand the benefits of space management, let’s take a look at how to implement office space planning in 5 steps: Step One: AnalysisThe space planning process begins with understanding your existing data. Take inventory of current metrics like:
Step Two: Use Tools to TrackEffective tracking is best done with the right tools. An integrated workplace management system (IWMS) can assist you with both planning and carrying out your space management strategy, including functions like meeting room booking and hot desking. Step Three: Ask the TeamEmployee feedback is crucial to developing a space management strategy that works for everyone involved. Consider sending out a survey to employees. Ask questions like:
Step Four: Establish GoalsFrom the feedback you receive from staff, you’ll be able to narrow down the central objectives for your optimization plan. How can these goals be achieved using the space that you currently have? Step Five: ImplementationTo effectively implement your office space management plan is an ongoing process. Past the initial launch, you’ll need to continuously monitor utilization and regularly gather feedback from your team. This way you can quickly identify problems and create adaptive solutions. How can office space management software help?Office space management software can handle many of the tedious administrative tasks associated with office space management. These tools allow employees to place self-serve bookings for desks, meeting rooms, and parking spaces, and also assist you in creating interactive floor plans to forecast and reimagine your space utilization. And, for more information on the modern workplace, don’t forget to subscribe to our newsletter. You’ll be the first to know about brand new articles and podcast episodes as soon as they drop. The post Office Space Management: 5 Steps To Maximize Your Office Potential appeared first on People Managing People. via People Managing People https://ift.tt/Wqhz8wJ
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